Send to Printer – The MFP provides network-printing capability in black and white or color, depending on the model. The newer models offer increased speed and functionality, including stapling, and booklet printing. Other features include secure print, which enables the user to store a print job on the printer hard drive, and is only printed with a unique pin code.
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Scan to Network Folders - The scan device on MFP’s provides a very simple and effective filing capability. Users are able to select the specific destination folder, same as the ones that are located in their windows explore, and scan hard copy originals into digital files that will be available on their desktop in electronic format. This eliminates copying costs and increases accessibility. The cost savings are significant and efficiency is improved.
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Scan to 3rd Party Document Management – Electronic filing offers a wide range of possibilities and advantages. The scan feature on the MFP can become an on ramp to a variety of storage software programs that are designed to meet simple to complex requirements. Some of these programs are priced to meet departmental needs and provide a basic archive and retrieve capability at a relatively low acquisition cost. Electronic files dramatically improve access, eliminate lost files, and improve customer service. Total cost can be redeemed in months.
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Convert Images to OCR for Searchable Text – The scan feature on the MFP enables the user to automatically scan hard copy originals into folders, identified by Icons on the MFP. Software is available, in conjunction with the MFP, which will provide Optical Character Recognition in the scanning process, which converts documents from image files to searchable text files in popular formats, including searchable PDF and Microsoft Word. OCR enables users to access these images based on key word searches, which automates access and facilitates rerouting.
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Reduce Number of Assets – One of basic, but significant economic benefits of multi function devices, is the consolidation of assets. The ability to have a network printer, copier, fax, and scanner in one footprint enables your organization to reclaim space, reduce number of supply items, and invoices, and with a work group device, make these functions more accessible to the users. In addition, the scan function provides the platform for taking advantage of digitalization of images.
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Use as a Standard Copier with Advanced Functions – The new MFP’s provide enhanced copier capability, including multiple finishing options, such as stapling, booklet printing, mailbox separation, and other features that improve efficiency. Other capabilities include duplexing, image enlargement or reduction, automatic document handling or printing odd size originals from the glass. All of the standard copier requirements are available to meet your needs.
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Scan to Email – Many MFP’s come standard with a scan to email capability that provides an Internet versus phone line cost savings. Your existing MS Exchange or Lotus Notes mail directory can be imported into the MFP panel to help automate the sending function. Authentication of sender insures authorized users and emails are sent directly to the intended receiver versus public access in a fax machine output bin.
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Analog Fax or LAN Fax – Depending on the specific MFP model, you can send and receive faxes using analog or LAN Fax server. The internal fax card increases the functionality of your device, improves productivity, and supports information sharing. Seed dials and group faxes can also be incorporated, to facilitate frequently used numbers.
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